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CommunityPass Features

Built to solve the common problems facing recreation organizations, schools, and anyone else offering community programs and activities, CommunityPass features were built and designed with input from leaders like you to help you succeed.

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Online Registration & Purchases

  • Register for a Class, Activity, Program & Trip
  • Purchase Merchandise & Tickets
  • Register to be a Volunteer
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Payment Processing

  • Integrated Online Payment Solution
  • Credit Cards & E-Check
  • Convenience Fee Option
  • Card on File
  • Automatic Recurring Billing
  • Payment Plans
  • Auto Credit Card Updates
  • Multi-Tender Transactions
  • Monthly Statements & Reporting
  • PCI Compliant
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Community Website

  • Online Program & Class Catalog
  • Catalog Browsing
  • Message Center
  • User Accounts
  • Balance Payments
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Catalog & Content Management

  • Catalog Maintenance & Publishing
  • Customizable Receipt Content
  • Eligibility & Residency Rules
  • Pricing & Discounts
  • Hosted Documents & Uploads
  • Manage Required Documentation
  • Smart Registration Forms
  • Waitlisting & Max Capacity
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Facility Management & Calendar

  • Buildings, Rooms & Fields
  • Booking & Zone Conflicts
  • Single, Centralized Calendar
  • Closures
  • Photo Library
  • Website
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Finance

  • Accrual & Cash Reporting
  • GL Codes
  • Taxes
  • Revenue & Credit Tracking
  • Receivables
  • Refunds
  • Reconciliation
  • P&L
  • Expense Management
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Comprehensive Reporting

  • 300+ Pre-Built Reports
  • Attendance, Financial, Roster & Statistical
  • Compliance Reporting for Contact Tracing
  • Render On Screen, Excel & PDF
  • Report Builder & Designer
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Customer Management

  • Customer Account Creation & Management
  • Robust User Search
  • Transfers & Withdrawals
  • Credit Cards, Checks, Cash, Gift Cards, Purchase Orders, Scholarships
  • Registration & Balance Payments
  • Refunds & Credits
  • Statements & Invoices
  • Residency Set-up & Validation
  • Balance Details
  • Balance Restriction
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Donations

  • Prompted during Registration
  • Stand-Alone Web Page
  • Anonymous Donors
  • Tax Write-Off Documentation
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Day Camps

  • Multiple Sites
  • Attendance Rosters
  • Sessions
  • Trips, Meals & Transportation Registration
  • Early Drop-Off / Late Pick-Up
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Email & Text Messaging

  • Unlimited Outbound Email & Text
  • List Creation & Filtering
  • Personalization
  • Attachments
  • Opt-In / Opt-Out
  • Scheduled Transmissions
  • Open Tracking
  • View Video
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Security

  • Role-Based
  • PCI Compliant
  • Tier 1 Facility
  • ISP Monitoring
  • Firewall Security
  • SSL Certificates
  • Data Encryption
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Memberships & Passes

  • Contactless Sales and Reservations
  • Seasonal, Day, Guest & Free Passes
  • Packages
  • Fixed Duration & Recurring
  • Auto Renewal
  • Member Pricing
  • Expiration Reminders
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ID Cards & Scanning

  • Contactless Entry & Exit with ID Card
  • ID Card Design
  • ID Card Individual Check-In / Out
  • ID Card Family Check-In/Out
  • Gate Entry Messages & Alerts
  • Real Time Visitor Tracking
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Beach Badges

  • Contactless Online Beach Badge Sales
  • Seasonal, Weekly & Daily Badges
  • Customizable Capacity Management
  • Mobile Pass Redemption
  • Real Time Reports for Contact Tracing
  • Integrated Marketing & Communications
  • Eliminate Cash, Long Lines & Crowding
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Point of Sale (POS)

  • Member or Anonymous Transaction
  • Shift Management
  • Price Override
  • Transaction Voids
  • Multilevel Item Navigation
  • Tile Design for Touch Screen
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Front Desk

  • In-Person Transactions
  • Daily Admissions
  • Drop-Ins
  • Multi-Visit Passes
  • Attendant Check-In
  • Self-Service Check-In Kiosk
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Facility Rentals

  • Online Requests
  • Approvals Workflow
  • Customizable Permits
  • Payments
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Leagues & Scheduling

  • Youth & Adult League Management
  • Coaches & Captains Site with Messaging
  • Commissioner Access
  • Team Formation
  • Rosters
  • Parent & Player Site
  • Integrated League Scheduling
  • View Video
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Ticket Redemption

  • Barcoded Scanning for General Admission
  • Customizable Printed Ticket
  • Single Use Ticket
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Instructor Site

  • Attendance & Rosters
  • Instructor Dashboard
  • Role Based Access
  • Messaging
  • Mobile Friendly
  • View Video
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After Care

  • Before & After Care Registration
  • Customizable Billing Periods
  • Auto Bill Pay
  • Automatic Late Payment Fees
  • Full Year Enrollment or Occasional Use
  • Schedule Changes
  • Late Pick-Up Fees
  • Flexible Spending Report
  • View Video
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Digital Attendance

  • Contactless, Digital Parent Check-In/Check-Out
  • Authorized Pick-Ups with Signatures & Photos
  • Digital Instructor Attendance Tracking
  • Pick-Up Timestamps
  • Late Pick-Up Report
  • Student Onsite Report
  • EReal Time Access to Emergency Contact Information
  • View Video
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Student Manager

  • One-way automated student uploads from a Student Information System to CommunityPass
  • Monitor upload status
  • Troubleshoot student data quality issues
  • Allow parents to verify student information through an online interface
  • Create automated welcome letters via a formatted PDF or email

School Registration Management Software: 2022 Buyer’s Guide

Learn how to evaluate registration management software based on needs, budget, ease-of-use, and features.

Access the Guide
 

See What’s Possible for Your School or Program

Let’s talk today to assess your organization’s needs and pain points and see how CommunityPass can make your life easier.