School Registration Software
CommunityPass school registration software is a comprehensive, cloud-based system that allows you to manage all fee-based registrations in your public, private, or charter school Pre K-12 system. Plus, you can integrate it with your Student Information System to streamline internal operations and automate student engagements.
CommunityPass is a convenient way for students and parents to register for programs and extracurriculars. Within the same system, they can also easily pay for laptop and student athletic fees, as well as for class trips. CommunityPass is a time-saving management tool for users and administrators and with it you’ll see lower operational costs and a decrease in time-consuming tasks!
CommunityPass knows that before & after care program leaders are busy. With dedicated features for before & after Care, CommunityPass can streamline many of your tasks, including how you bill families, send payment reminders, and charge late payment or pickup fees.
Never feel disorganized and offer families peace of mind with the ability to manage attendance digitally and sign students in and out electronically. CommunityPass lets you use a tablet right at the curb as students come and go. You’ll always know who is in the facility since the system updates in real-time.
Use CommunityPass for your community and adult education programs to take some weight off of your instructors’ workload, as well as increase convenience for students.
With CommunityPass, users can easily browse your online catalog, sign up for classes, and make payments. It also provides a comprehensive view of which classes are already full and can waitlist users and release them when the class becomes available.
With CommunityPass, parent teacher organizations can better collect dues and contributions, run enrichment programs, and manage your organization’s finances — all online! If you’re involved in a parent teacher organization, you already know how much an online tool like this can ease your busy life.
CommunityPass is simple to use and it’s easy to train incoming volunteers from year to year. Using our system, individuals can easily pay online, whether it’s to input their dues or make a donation.Plus, parents can sign up and pay from anywhere. Our simple “Pay-As-You-Go” model allows you to get started without making a large financial investment in new software!
Managing Registrations and Fee Collection for In-Person & Virtual School
Whether your classes and programs are in-person or virtual, CommunityPass has the tools to support your registration and fee collection needs.
Community/adult school educators and leaders of fee-based extracurricular and enrichment programs can use the CommunityPass platform and provide an online course catalog of each experience they’re offering. Students can browse and register for the topics they’re most interested in, with the system taking in this data and automatically assigning them to the appropriate classes or programs. Plus, it can go so far as to update class lists and manage waitlists as well.
With our integrated online payment solution, users can pay with both credit cards and e-check. We can keep a card on file and set up recurring bill amount for ongoing payments such as before and after care program tuition. CommunityPass is also PCI Compliant, so you know you’re keeping your community’s financial data safe.
Keep Your Community Safe With Attendance Tracking, Capacity Limits, & Contactless Check-In/Check-Out
CommunityPass knows that health and safety are always at the top of any instructor’s or administrator’s mind, and has specific features to help ensure that. For instance, all attendance tracking can be done digitally, making check-ins/check-outs an easy and contactless process. You’ll always know the whereabouts of each student and can make sure that the person they leave with is authorized to pick up.
Minimize risks by using registration lists and digital attendance features as a contact tracing tool. Because CommunityPass keeps all its data in one system, it’s a convenient reference point to where certain students or instructors have recently been and who they’ve come into contact with. This ensures that everyone is accounted for and safe.
You can even program your CommunityPass platform to set class size limits! Set a maximum student number and ensure that all activities and classes are populated smartly.
What Can Smarter Class Registration Software
Do For Your Community?
CommunityPass school registration software can help any type of school or school-based program. Because every process and task happens on the platform, administration and instructors can easily register students, securely collect payments, market programs, and run reports. As a 100% cloud-based solution, CommunityPass provides students, parents, and staff members the ability to use its tools wherever and whenever they want.
Before and After Care
Before and after care programs are crucial parts of education, learning, and child care. With CommunityPass, you have access to the following features:
- Customizable billing periods
- Auto bill pay
- Automatic late payment fees
- Full-year enrollment or occasional use registration
- Easy schedule changes
- Flexible spending report
- Digital check-in/check-out
Tracking student attendance has never been easier than with CommunityPass’ digital platform. With it, you can:
- Facilitate parent check-in/check-out within a centralized platform
- Authorize pick-ups with quick access to signatures & photos
- Utilize a digital instructor attendance tracking tool
- Have quick access to emergency contact information
Student Information System Integration
CommunityPass offers integrations with your existing Student Information System. This way you can:
- Automate student uploads into CommunityPass
- Annually update your new student database
- Create welcome letters via a formatted PDF or email
Providing instructors with their own site not only helps them manage their students more efficiently but also provides a centralized online portal for students. With CommunityPass, instructors can:
- Manage attendance & rosters
- Access a mobile-friendly instructor dashboard
- Message students
It’s no secret that schools can often come with fees. Whether it’s for class trips, laptop insurance, athletics, or other student activity fees, it only makes sense to have a tool that can easily and safely facilitate payments. CommunityPass can:
- Process credit cards & e-check through its integrated payment processing solution
- Access cards on file for quick online payments
Whether for a school club or your parent teacher organization, your school might require member dues. Don’t worry, CommunityPass has a tool that can:
- Process credit cards & e-check for online due payments
- Allow parents to signup and pay dues from anywhere
- Send email reminders to increase awareness and minimize uncollected fees
Fundraising & Donations
Fundraising is a key part of school life, especially to fund necessary programs, buy school supplies, and provide students with exciting opportunities. CommunityPass helps with its:
- Donation prompts during program and event registrations
- Standalone web pages for fundraising event registration
- Anonymous donor options
- Access to tax write-off documentation
Tickets and Merchandise Sales
Your school likely often hosts events and sells merchandise as a way to engage your community and raise money for programs and supplies. Dedicated school software like CommunityPass can:
- Facilitate barcode scanning for general admission
- Provide attendees with a customizable printed or mobile ticket
- Host an online page for merchandise purchases online
Marketing + Communication
It’s important that your school is able to quickly post announcements and send pertinent information to parents— after all, you never know when an unprecedented event might affect operations. With CommunityPass, you can:
- Have access to unlimited outbound email & text
- Create email lists and filters for more targeted communications
- Allow parents to opt in/out of communications
- Post through a message center on your CommunityPass website
Reporting tools help you glean insights to improve internal processes and better engage your school community. CommunityPass’ school registration software gives you:
- Access to 300+ pre-built reports
- Statistics on attendance, finances, and your roster
- Report building & designing tools
CommunityPass: Industry-Leading School Registration Software
Managing school-based programs, whether it’s for Pre K-12, a community or adult learning school, or before and after care, is hard work. That’s where CommunityPass’ dedicated school registration software can help!
With our online registration and integrated payment features, easily navigable course catalog, communication tools, and more, you can better offer your community expanded opportunities and provide them with enriching experiences.
What do others have to say about our class registration software?
CommunityPass has eliminated the overtime costs for in person registration. 95% of our program registration is done online with the system. The resident also wins as they can register at any time of day and from home.
With our old registration software, accuracy and development were a challenge; community communications were complex; and generating reports was difficult. Since adding CommunityPass, productivity and expansion have come a very long way. Not only is the software phenomenal, but the staff is exceptional.
We have a very complicated registration process for our summer day camp, and CommunityPass developed a component to accommodate that. This has made our lives easier, and it is easier on the parents who are registering their kids.
CommunityPass was a lifesaver! Allowing parents to register themselves, view their accounts when they need to see what they owe, and the convenience of online payments was the key to making my job easier.
My experience with CommunityPass has been excellent. It's very user friendly and easy to use for our office staff as well as our customers. Over the years as the software has improved, those changes have made my job easier on a daily basis.