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AFTER SCHOOL PROGRAM MANAGEMENT SOFTWARE

CommunityPass’s cloud-based solution empowers you to provide a better before and after school experience. Offer families convenience, flexibility, and peace of mind while organizing critical information in real-time. Optimize your operations, increase revenue, and build community without the burden of extra work and staff.

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SIMPLIFY AFTER SCHOOL PROGRAM MANAGEMENT WITH COMMUNITYPASS

Streamline Registrations and Payments

Make registrations convenient with a community website personalized for your school. List your before or after school program on your catalog and allow registrations for individuals and families. Plus, you’ll be able to set eligibility requirements to ensure that aftercare is offered to families that need it.

Streamline your registrations by accepting a variety of payment methods, such as credit cards or checks, through CommunityPass. Process deposits and partial payments for families unable to fully pay upfront, and create multi-student discounts for larger families.
This image shows a person in the process of registering for an afterschool program through CommunityPass's afterschool program management software.
This image shows a family having fun together in a park.

Create Flexibility for Your Families

Center the needs of your families by investing in after school program management software that allows you to be flexible. CommunityPass enables parents to change their afterschool program schedule, make additions, and cancel if they can’t attend. With our waitlist management function, conveniently fill any empty seats due to cancellations. And, you can make student check in and check out a breeze with CommunityPass’s digital app.

Track Student Attendance Digitally

With CommunityPass’s cloud-based software, information is instantly distributed, so teachers and administrators know who is in the building when they arrive. You’ll also be able to view student locations in real time. We empower you to prioritize student safety by allowing you to collect and store all emergency information and keep a record of pick-ups with authorized signatures and photos.

This image shows a group of students in a classroom, whose attendance CommunityPass's afterschool program management software can track.
This image is a visual representation of the reporting feature of CommunityPass's afterschool program management software.

Generate Detailed and Customized Reports

Make data-driven decisions with confidence with over 325 pre-built report templates on attendance, finances, rosters, and statistics. Or personalize reports to your after school program’s unique needs with our report builder and designer. You can also prove that your program is in compliance with regulations using CommunityPass’s compliance reporting features. Plus, optimize the care you provide by tracking student attendance, drop-off, and pick-up times to ensure that you have the appropriate amount of staff.

Click to check out case studies showing how CommunityPass’s afterschool program management software has enriched community experiences.

Our Top Afterschool Program Management Software Features

This image represents the online registrations and purchases feature of CommunityPass’s afterschool program management software.

Convenient Online Registrations

Allow parents and guardians to register their children for your afterschool programs and activities online—no need to call your school or fill out a paper form!
This image represents the payment processing feature of CommunityPass’s afterschool program management software.

Simple Online Payments

Having to pay for your programs in person is a hassle for parents. Accept online payments through various methods (such as credit cards, e-checks, and ACH) with our software.
This image represents the community website feature of CommunityPass’s afterschool program management software.

Personalized Community Website

Leverage CommunityPass’s afterschool program management software to create a community website branded to your organization containing all the information parents and guardians need to know.
This image represents the digital attendance tracking feature of CommunityPass’s afterschool program management software.

Digital Attendance Tracking

Easily monitor students in your programs with digital attendance tracking. Access pick-up timestamps, student onsite reports, and late pick-up reports so you always know who’s on campus.
This image represents the aftercare features of CommunityPass’s afterschool program management software.

Safety-Focused Afterschool Care

From authorized pick-ups with signatures and timestamps to real-time access to emergency contact information, our afterschool program management software provides key features that keep students safe.
This image represents the comprehensive reporting feature of CommunityPass’s afterschool program management software.

Customized and Robust Reporting

Access our library of 325+ pre-built reports for any information you need, from attendance to finances. Plus, leverage our report builder to create a custom report that fits your needs.
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Secure Data Storage

CommunityPass’s afterschool program management software has firewall security and data encryption features that ensure all your students’ details are kept safe.

Why CommunityPass

As one of America’s most well-respected and trusted comprehensive software providers, you can count on CommunityPass to manage your operations efficiently. For over 20 years, we’ve been listening to our school clients to build solutions that effectively meet their needs. Our software is flexible enough to scale with you as your school-based programs evolve, making us a top provider for fast-growing educational organizations everywhere.

If that’s not enough, we’re dedicated to creating a smooth setup process with CommunityPass. We’ll set up your account for you to reduce your workload, including account activation and personalized configurations for your afterschool programs. Even after setup, we’ll ensure you have a seamless experience using our solution. We offer 24/7 emergency support to help you troubleshoot any issues, and we have a database of online training webinars and videos that you can refer to at any time.

This image shows that CommunityPass has over one million users and a 98% retention rate for its afterschool program management software.

Afterschool Program Management FAQs

What is afterschool program management software?

Afterschool program management software, offered by providers like CommunityPass, is a tool that makes afterschool program organization easier for staff and parents alike. Parents can easily browse, register, and pay for programs online, and staff can use the software to analyze registrant data, take attendance, and send communications.

Who needs afterschool program management software?

Schools are the primary users of this tech, but private childcare centers, clubs, and enrichment camp providers can also benefit from afterschool program management software.

What are the most important features of afterschool program management software?

Although individual needs and priorities will vary, CommunityPass considers the following to be the top features of afterschool program management software:

  • 100% cloud-based and fully mobile responsive design
  • Easy-to-use administrative dashboard 
  • User-friendly and public-facing online catalog of programs
  • Flexible online forms for:
    • Emergency contacts
    • Behavior policies
    • Waivers
    • Permission slips
    • Medical information and allergy alerts

These features will streamline your daily operations and ensure the safety of your students.

How do I pick the best afterschool program management software?

CommunityPass advises school software seekers to create a prioritized list of their top goals for their software and look for the solution that offers most, if not all, of their desired features. Ultimately, your tool should ease the administrative burden on your team, create a positive user experience, and guarantee data security. 

It’s also important to find solutions that align with your budget and can offer social proof through positive reviews from organizations like yours. Juggling all of these requirements can feel like a major headache. Luckily, CommunityPass offers comprehensive software solutions for all of your needs, and we’re ready to help your afterschool program flourish.